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23 September, 2014

G.O.MS.No.194, Dated:22.09.2014 :: Revised Orders on Final Encashment Value of ELs due to AP Reorganization


G.O.MS.No.194, Dated:22.09.2014 :: A.P.State  Reorganisation  Act,2014-  Appointment  of  final  encashment Value  of  Earned  Leave  due  to  Retirement/Death  while  in  harness -
Revised procedural instructions for drawl of amount - Amendment Orders - issued.

References:
1. G.O.Ms.No.140,Finance(PSC)Dept, Dated 31.05.2014.
2.From the Director of Treasuries and Accounts Department, Andhra Pradesh, Hyderabad Lr.M3/3806/2014, dated 19.06.2014.
3. From the Prl. Accountant General (A&E), Andhra Pradesh, Hyderabad LrNo.AC.I/AP Reorganisation/110342, dated 18-6-2014.

1. In  the  Government  order 1st  read  above,  orders  were  issued forapportionment  of  Final  Encashment  Value  of  Earned  Leave  due  to Retirement/Death while in harness by way of single bill, keeping in view the state reorganisation.
2. In the reference 2nd read above, the Director of Treasuries and Accounts submitted the proposal on procedure for apportionment of Final Encashment Value of Earned Leave due to retirement/death in harness by way of two bills as the transaction involves two Major heads i.e. one is regular salary Major head for booking the amount and other one is MH8793-ISS  head  instead  of  single  bill  as  envisaged  in  GO  Ms  No.140, Finance (PSC) Department, dt.31-5-2014.
3. In the reference 3rd read above, the Principal Accountant General (A&E), Andhra Pradesh concurred with the procedure suggested by the DTA,  AP  and  advised  to  prepare  separate  bills  for  each  classification against  a  single  sanction  order  and  to  ensure  that  a  sanction  order contains the amount and classification of each category i.e. regular head of account and ISS head of account.
4. As per provision under SR 2 ( e ), TR 16 of AP Treasury Code Vol.I, when a charge is debitable to more than one major head of account the drawer shall ordinarily present a separate bill for the amount debitable to each major head.
5. Government after careful consideration of the matter and in partial modification of orders issued in para 4 of GO mentioned at reference 1st, hereby  laydown  the  procedure  for  apportionment  of  Final  Encashment Value  of  Earned  Leave  due  to  Retirement/Death  while  in  harness,  as detailed below.
6. All Drawing and Disbursing Officers in the state of Andhra Pradesh shall prepare two separate bills i.e. one bill for regular salary head of account to the extent of the share of Andhra Pradesh State and other one for Inter State Suspense (ISS) head of account to the extent of the share of Telangana State while presenting the bill for the total amount of final encashment value of Earned Leave duly taking necessary care in software and fly leaf registers and to present two bills at once to avoid duplicate payments.
7. It is also instructed to ensure that
(i) the share of the State of Andhra Pradesh shall be booked to the regular salary head of account and the share of the State of  Telangana  shall  be  debited  to  MH 8793-Inter  State
Suspense- Minor Head 129- Telangana;
(ii) the PAO/Treasury Officers should   record the transaction I.D. (token number/voucher number) in both the bills as a cross reference to each other; and
(iii) PAO/Treasury  Officers  should  transmit  debit  vouchers  to AG’s Office along with the relevant sub-account to enable prompt  reimbursement  from  the  other  successor  State Government.
8. All  the  Heads  of  Departments  are  directed  to  bring  these instructions to the concerned Drawing and Disbursing Officers under their control.

Download G.O.MS.No.194, Dated:22.09.2014

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